Computer Hardware Procurement & Extended Warranty

REQUEST FOR QUOTATION Rugged Laptop Computers -- Patrol Vehicle & Field Operations Clear Creek County Sheriff's Office, Georgetown, Colorado Issuing Department: Clear Creek County Sheriff's Office / IT Department RFQ Number: RFQ #IT-2026-004 Issue Date: July 14, 2026 Submission Deadline: July 22, 2026 at 5:00 PM MDT Submission Method: Email only -- see Section 5 for instructions Contact / Submit To: For security reasons, you must enable JavaScript to view this E-mail address. Award Basis: Best overall value -- price is one factor among several 1. Purpose and Overview The Clear Creek County Sheriff's Office, in coordination with the Clear Creek County IT Department, is soliciting competitive quotations from qualified vendors for the procurement of rugged laptop computers for use in patrol vehicles and field operations. This is an open public request; any qualified vendor may respond. The Sheriff's Office requires high-durability, fully-featured mobile computing platforms suitable for law enforcement patrol environments, including in-vehicle use, outdoor field work, and conditions common to mountain and rural terrain. Units must support 5G cellular connectivity, integrated GPS, and multi-factor authentication including smartcard and fingerprint. This RFQ is not a contract or a commitment to purchase. The County reserves the right to accept or reject any or all quotations, to waive any informalities, and to award to the vendor deemed most advantageous to the County. 2. Deployment Context Vendors should understand the intended operational environment when preparing proposals: - Primary use: Clear Creek County Sheriff's Office patrol vehicles and field assignments - Operating environment: mountain terrain, high altitude, variable weather including snow, rain, and extreme temperature ranges - Units will be used in moving patrol vehicles -- vibration resistance and secure mounting compatibility are essential - Officers require uninterrupted cellular data connectivity via 5G for CAD, RMS, and real-time communications - Integrated GPS is required for AVL / computer-aided dispatch integration - Dual-battery configuration required for extended shift operation without recharging - Full security suite required: smartcard (contact + contactless), fingerprint, and IR camera for facial recognition login - Delivery to: 405 Argentine Street, Georgetown, CO 80444 3. Technical Specifications Vendors must quote the exact model specified below, or may propose a rugged equivalent with full technical documentation. All substitutions must be clearly identified and include a side-by-side specification comparison demonstrating equivalent or superior ruggedness ratings, connectivity, and security features. All units must be new. No refurbished, gray-market, or open-box units will be accepted. Item 1 -- Dell Pro Rugged 14 RB14250 (Qty: 3) Specification Requirement Make / Model Dell Pro Rugged 14 RB14250 (or approved equivalent) Processor Intel Core Ultra 7 165U (12 MB cache, 12 cores, up to 4.90 GHz, 15W) Operating System Windows 11 Pro Graphics Intel Integrated Graphics Memory 32 GB (2 x 16 GB), DDR5-5600, Non-ECC, SoDIMM Storage 512 GB PCIe NVMe 2230 SSD Display 14" Touch, FHD 1920x1080, 60Hz, WVA, Anti-Glare, 1100 nit, Low Blue Light, IR Camera, Passive Pen Keyboard Rugged RGB Single Point Backlit, Copilot Key Security Fingerprint reader, Contacted Smartcard reader, NFC Contactless Smartcard reader Wireless (WLAN) Intel Wi-Fi 6E AX211, 2x2, 802.11ax, MU-MIMO, Bluetooth 5.3 Cellular (WWAN) 5G -- Qualcomm Snapdragon X62 Global 5G (DW5932e), eSIM capable, Verizon GPS Dedicated u-blox NEO-M9N GPS Card Camera FHD HDR IR Camera + Microphone Antenna WLAN/WWAN/GPS antenna; Docking POGO connector with Antenna Passthru Battery Primary 3-Cell 53.5 Whr ExpressCharge Capable + Additional 3-Cell 53.5 Whr ExpressCharge Capable (dual battery) Power Adapter 100W AC Adapter, USB Type-C Handle Rigid handle Warranty / Support ProSupport + Next Business Day Onsite Service, 48 months Quantity 3 units Condition New only -- no refurbished or gray-market units Pricing Response Format Vendors must provide itemized pricing in the format below. All prices in USD. Line Item Qty Unit Price Extended Total Dell Pro Rugged 14 RB14250 -- Hardware 3 ProSupport + NBD Onsite -- 48-Month Warranty 3 Shipping Implementation / Configuration Services (optional) GRAND TOTAL 4. Additional Requirements - Units must ship within 30 days of purchase order issuance, or vendor must provide a documented lead time at time of quote. - Vendor must be an authorized Dell reseller or certified partner. Proof of authorization must be included with submission. If proposing an equivalent, vendor must be an authorized reseller of the proposed brand. - If proposing an equivalent non-Dell unit, vendor must provide full ruggedness certification documentation (MIL-STD-810, IP rating, etc.) and a side-by-side specification comparison. - 5G modem must be Verizon-compatible or vendor must clearly identify carrier compatibility and any required plan changes. - Vendor must confirm that the 48-month ProSupport / warranty will be registered to Clear Creek County Sheriff's Office. - Optional: vendors may include pricing for imaging, configuration, or asset tagging services as a separate line item. The County is not required to accept these services. 5. Submission Instructions Quotations must be submitted by email no later than July 22, 2026 at 12:00 PM MDT to: For security reasons, you must enable JavaScript to view this E-mail address. Email subject line must read: "RFQ #IT-2026-004 -- [Your Company Name]" Submissions must include all of the following: - Completed pricing table for all line items - Proof of authorized Dell reseller / partner status (or equivalent brand authorization) - Estimated delivery timeline for all units - Vendor name, primary contact, phone number, and email address - For proposed equivalents: full technical specification sheet, ruggedness certifications, and side-by-side comparison 6. Terms and Conditions - This RFQ is open for ten (10) calendar days from the issue date. - All pricing must be held firm for a minimum of thirty (30) days from the submission deadline. - Payment terms: Net 30 days from receipt of invoice. - Delivery to: Clear Creek County Sheriff's Office / IT Dept., 405 Argentine Street, Georgetown, CO 80444. - The County is tax-exempt. A Colorado tax exemption certificate will be provided upon award. - All equipment must be new -- refurbished, gray-market, or open-box units will not be accepted. - The County reserves the right to reject any or all quotations and to award based on best overall value. - Issuance of this RFQ does not obligate Clear Creek County to make a purchase or enter into a contract. 7. Questions All questions must be submitted via email to For security reasons, you must enable JavaScript to view this E-mail address. with the subject line "RFQ #IT-2026-004 -- Question." Questions and answers of general interest will be shared with all known interested parties. No questions will be accepted after July 18, 2026 at 5:00 PM MDT (two business days prior to the deadline). Issued by: Clear Creek County Sheriff's Office / IT Department Contact: David Prows | 405 Argentine Street, Georgetown, CO 80444 | For security reasons, you must enable JavaScript to view this E-mail address.

Bid Snapshot

Potential Requirements

• Category: Information Technology
• Status: Open
• Bid number: 0714202601
• Published: 2026-07-14
• Closing: 7/22/2026 11:59 AM
• Normalized due date: 2026-07-22